"The New Coach" - Getting Organized (1 of 5) / by James Leath

“I have never coached before, what should I do first?” This is a commonly asked question by an adult who suddenly finds themselves at the helm of their first season as a volunteer or grossly underpaid youth coach, often with angst and a feeling of helplessness. There is good news! Whether or not you have played the sport before does not matter as much as your ability to relate to children and be organized. Youth sports need adults who will show up, offer some basic techniques, give general instruction on the rules, and who can be a positive role model in the lives of the children who will remember you as Coach the rest of their lives.

I don’t have all the answers, but I do have some suggestions that may help you silence the voice inside you screaming, “You cannot do this!” Let me assure you, you CAN do this, and you NEED to do this.  America’s youth sports programs need volunteers who can serve as a model for learning more than just sports.

Learning to manage emotions after failure, practicing when tired from a long day at school, and working with other children toward a common goal are among the many great lessons youth sports teach a child. It is not as difficult as you may think to be a great youth sports coach. Every league has more than a few, despite what the media will have you believe. Bad coaches get all the press and are not the norm, they are just the most dramatic.

This is part one of a five-part series designed to help the youth coach. Whether you have been coaching youth sports for years or found out yesterday you are now in charge of a handful of kids, my hope Is these lessons I have learned over the last 15 years will get you started on the right foot.

So say yes, take a deep breath, and remember that coaches are often the best (or worst) memory for a youth sports athlete.

Part 1: Get Organized. 

I believe being organized is one of the defining factors that have brought on the success I have found as a youth coach. When parents know way ahead of time when and where practices and competitions will be, they are more likely to plan other things around team functions. Keep in mind these kids are part of families and those families may not hold your team as the most important thing in the world, but for most parents, they want their kids to make every practice and competition.

Set the schedule. Get the schedule and put the game dates in a new Google calendar. Add practice dates and if you have picture day dates, put that in there, too.  Be as descriptive as you can, adding in locations if you have them. Share this calendar with the parents so they have the most up-to-date information.

Plan your practices. What is the most important lesson that day? What needs to be reviewed? What needs to be improved? Don’t just show up and hope to be inspired. I plan out my practices Sunday night. I write the objectives and drills to achieve those objectives on a 5x7 card I keep in my pocket.

Typically, regardless of the sport, I break practice into four sections. I am often the only coach at practice, so I ask a parent to keep me on schedule. I’ll say things like, “Please tell me when it is 5:28.” 5:28 arrives, and I know I have two minutes to finish the drill, pull out my card, and move to the next section. If formations are part of the sport, I work on those first, before we warm up. If there are certain skills that need to be learned or reinforced, I might spend two blocks of time in one practice on those with drills that build on each other.

Plan the day of competition. Teach your athletes what to do in pre-game. Practice it. If there is time before the second half to warm up, then practice that, too. You never know what problems will arise right before your game and you need to be able to step away and handle it. If your athletes know what is expected of them during pregame, you are free to take care of any last minute preparations. A bonus to doing this is that players get a sense that their coach trusts them, which in turn allows them autonomy, the desire of every burgeoning child.

Is there anything you would add or adjust? Leave a comment below.